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Recruiting Coordinator, North America, Billings, Montana

Created 11/16/2021
Reference R0004984
Category Human Resources
Job type Full Time
Country United States
State Montana
City Billings

Job Description:


H-E Parts International Mining Solutions is looking for an energetic, passionate, and driven Recruiting coordinator to join our team.  The Recruiting coordinator will be responsible for the full recruitment life cycle which includes creation of job descriptions, sourcing, interviewing, hiring and onboarding.  This position is based out of Billings, Montana.



  • Safety – conduct all activities in a safe manner, utilizing PPE and adhering to company policy and alerting others regarding potential concerns. Safety is # 1.
  • Work directly with candidates, recruiters, and hiring managers to seamlessly move candidates through our interview process
  • Facilitate hiring process for open North American requisitions which includes posting jobs, coordinating the interviews, submitting offers, tracking responses and onboarding new employees.
  • Maintain and update Workday, our applicant tracking system, to ensure accurate reporting can take place.
  • Assist hiring managers with the development of job descriptions
  • Source and recruit candidates by using databases, social media, etc.
  • Assess applicant’s relevant knowledge, skills, soft skills, experience and aptitudes using company provided resources.
  • Schedule and conduct interviews and phone screens
  • Coordinate and document background checks and drug screening test results
  • Responsible for providing an exceptional candidate, hiring manager and recruiter experience by providing effective and frequent communication.
  • Provide follow-up correspondence to candidates regarding recruiting status via phone and e-mail
  • Onboard new employees in order to provide a successful experience for both candidate and organization
  • Ensure new hire paperwork is complete and accurate
  • Coordinate all candidate travel (flight, hotel, rental car, etc.) and reimbursement, if required.
  • Assist in the coordination of other recruiting activities as needed.



Position will be not be required to make decisions that will directly impact the organization.  Position is required to provide accurate and fact-based information to others so that they can make impactful decisions.



  • Candidates
  • Recruiters
  • Hiring Managers




  • Associates degree in Human Resources or related field. In lieu of education, 2 years of related experience may be substituted.
  •  Proficiency in MS Office, Outlook, Workday, LinkedIn
  • Team player, solid work ethic, willing to learn and pitch in where needed
  • Confidentiality and discretion required
  • Occasional travel to career and job fairs at schools or universities


  • Bachelor’s Degree in HR or Business
  • Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS).  Workday strongly preferred.
  • Professional demeanor and excellent communicator (Verbal and Written).


These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the role. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job. While performing the responsibilities of the Recruiting coordinator, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is move throughout the office and reach with arms and hands. Vision abilities required by this job include close vision. Work is performed primarily in a standard office setting.

  • Sitting for prolonged periods of time - up to 8 hours or more per day.
  • Appearance at all times must represent the company image.
  • Work area may have fluorescent lighting and air conditioning.


The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this position, the employee is regularly exposed to moving objects (materials handled and transported throughout the plant via cranes, fork trucks and other employees). The employee is frequently exposed to airborne particles. The employee is also frequently exposed to sharp and abrasive edges which may result in scrapes, cuts and bruises. The employee is occasionally exposed to humid conditions. The noise level in the work environment is usually loud.



All employees must complete initial Safety Training.  Employees must ensure compliance with all safety policies, procedures, and work practices established by H-E Parts International. Avoid any activity that creates or poses a serious hazard to themselves or others while working for H-E Parts International.  Immediately bring any safety concern to your supervisor, or others designated by departmental procedures.  If any employee believes that performing an assigned work task or activity may pose a serious risk to life or health, discuss the issue immediately and directly with your supervisor.  Prior to operating any equipment supplied by H-E Parts International, employees are to be adequately trained, equipped, monitored, evaluated, and guided as appropriate, to comply with established safety policies, standards, and procedures.