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Administration Officer, Paget, Mackay, Queensland

Created 08/19/2021
Reference R0003677
Category Administration & Facilities
Job type Experienced
Country Australia
State Queensland
City Paget, Mackay

Job Description Summary

General Office Administration Support includes: •Entering data or performing word processing work in support of local office or function-specific business processes •Coordinating the logistics for office events •Coordinating the logistics for office moves (e.g., moving office furniture, packing files, etc.) •Providing back-up support for reception/switchboard or the mailroom An Experienced Para-Professional (S2) requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: • Works under moderate supervision. • Problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.

About Us

H-E Parts International Mining Solutions, Cooling Division is the leading independent supplier of replacement parts and components for haul trucks, electric shovels, and hydraulic excavators to the mining industry. Our company is a national provider of industrial radiator and heat exchange repair services and engineered new solution within mining, transport, and general industry business sectors. Widely recognised as an industry leader.  Innovation. Not Duplication. ™


The Opportunity

We are currently seeking a motivated, organised and reliable Administration officer to join our Mackay team. In this permanent full-time role, your core focus will be the administration function of the branch.

Reporting to the branch manager, the main responsibilities include:

  • Controlling and matching documentation relating to goods received;

  • Process all receipted invoices in the system;

  • Raise purchase orders;

  • Maintain the Freight Book daily;

  • Managing the reception area;

  • Data entry;


About You

Our aim is to provide the best customer service through an empowered, talented, and responsive team. To achieve this we are looking for someone with previous experience in operating similar equipment. You will also have:

  • A commitment to working in a safe manner, abiding by all safety processes and procedures

  • Minimum of three (3) years’ experience in similar role.

  • Able to plan, develop and maintain electronic and paper-based filing systems.

  • Able to work in busy conditions, subject to tight timeframes and with competing demands.

  • Computer literate with Microsoft products, Word, Excel, Powerpoint and Outlook.

  • Knowledge of Pronto system or similar ERP systems.

  • Solid grasp of numbers and high degree of accuracy for statistics and reporting.

  • Intermediate Computer skills;

  • Understanding of Safe Operating Procedures;

  • Commitment to quality and the concepts of continuous improvement.



We will provide a safe, productive and supportive workplace that attracts and retains the best employees. You can also expect:

  • Genuine Work / Life balance where you can choose your working hours so long as you are fulfilling your weekly requirement

  • Job Security and the potential for Career Advancement

  • Competitive salary;

  • Internal training and upskilling to help you achieve your career aspirations

  • A friendly and collaborative team


Apply now